Cybersecurity For CPAs in Orange County CA

In this age of increased hacking and security breaches, CPAs are among those at risk for losing sensitive client information. With the amount of data your business handles and shares on a daily basis, the need for sufficient cybersecurity is greater than it has ever been. Using cybersecurity best practices is essential. Without the right cybersecurity services, file sharing in all of its various forms can put you and your clients at risk.

Various Ways Shared Files Can Put You At Risk

The internet has made communicating with clients faster and easier. Yet convenience comes with a price if you aren't using good cybersecurity for CPAs.

You rely on a variety of methods to share information with clients. To keep this information safe, it is important to understand the weaknesses in these methods and protect your business by using the best cybersecurity practices for CPAs as follows:

  • Emailing - Email is the standard transfer method for everything from letters that discuss your client’s finances to sensitive financial records and tax forms. The problem with email is its vulnerability to an attack. Even when email is encrypted and sent over a secure network, the received email can exist in duplicate on computers, phones, tablets, tablets, the email server, and the server archive to name a few places. A single email can exist simultaneously in a dozen or more locations, each one of them at risk depending on the level of security at each location. Therefore, services that handle cybersecurity for CPAs find that email is one of the biggest dangers to a business.
  • Faxing - Although it may seem secure, faxing can be just as risky as emailing, especially without implementation of the right cybersecurity for CPAs. Today, a large percentage of fax numbers are actually virtual numbers that receive transferred data and send it to the recipient as an unsecured email. These files are then uploaded to various cloud storage servers; many newer fax machines retain a copy of the fax for access either through the machine or over a wireless network. When data is stored and transferred without encryption, all of it is at risk.
  • Using File Sharing Websites - As convenient as they are, even file sharing sites that are designed to allow you to share information with your clients outside of email present a notable security risk. Most of these sites do not encrypt the files uploaded to them and the data is stored on multiple unsecured cloud servers. Since users can access their data across multiple devices, the same risk concerning file duplication with email also exists.

Maintaining Security with File Sharing

Considering the many ways that your data and clients’ data is at risk, it is essential for you to utilize the best cybersecurity practices for CPAs. This requires that you implement the secure cybersecurity services using encryption during transfer and storage. The proper security requires dual authentication and does not synchronize files over multiple devices.

A secure file sharing service that includes these important security features should be used for transferring any type of sensitive information. Emailing and faxing should be limited only to non-sensitive communications that do not need to be protected.

Before you send your next email with an attachment or send your next fax, stop to consider whether your communications are protected with the best cybersecurity services for CPAs. Just look at the large amount of email security breaches that occur today and see just how vulnerable your communications actually are without the appropriate cybersecurity for CPAs. Protect yourself and your clients through the use of the best cybersecurity practices by looking for a secure and encrypted file sharing platform!

Need Cybersecurity For CPAs In Orange County?

Intelecis Can Help With Expert Cybersecurity Services For CPAs!

Call (949) 335-6410!